MMC Benefits Handbook
Rollovers into the Plan
You may roll over money from a tax-qualified plan, like a previous employer's 401(k) savings plan or defined benefit pension plan. The Plan also accepts rollovers from section 403(b) or governmental section 457(b) plans. You may also roll over money from a Conduit IRA holding a distribution from a tax-qualified plan section 403(b) plan or governmental section 457(b) plan. Rollover contributions are not matched by the Company but may be used for a withdrawal from the Plan or as security for a Plan loan.
To qualify for rollover, the distribution must be directed to you as an employee or surviving spouse (and not a non-spouse Beneficiary) and must not be part of a series of periodic payments for 10 or more years. Direct rollovers of Roth contributions and earnings from other 401(k) plans, section 403(b) plans and governmental section 457(b) plans are accepted under this Plan. You can't roll over an outstanding loan from your prior employer's plan into this Plan.
In the case of a Conduit IRA established with a rollover contribution from another plan, you must certify that the rollover to the IRA was made within 60 days of receiving the distribution from your former employer's plan and that no other amount was ever contributed to the Conduit IRA.
The Plan accepts incoming rollovers via check or wire transfer, as further described below.
Note: The Plan only accepts rollovers from Conduit IRAs. It does not accept rollovers from any other types of IRAs.
After-tax and Roth Contributions
The Plan accepts traditional after-tax contributions from another employer's plan, but only if (i) the other plan is qualified under section 401(a) of the Internal Revenue Code or is a section 403(b) or governmental section 457(b) plan, and (ii) the rollover is a direct trustee-to-trustee rollover from the other plan. If you want to roll over traditional after-tax contributions that you made to another employer's plan, you cannot have the traditional after-tax contributions paid to you first. Rollovers from Conduit IRAs may not include any after-tax contributions or Roth contributions and earnings.
In addition, this Plan accepts direct rollovers of Roth contributions and earnings from other 401(k) plans, section 403(b) plans or governmental section 457(b) plans.
How to Roll Over Money
You can roll over contributions to this Plan as soon as you are eligible to participate, or at any time thereafter. To roll over your contributions, you should complete the Rollover Contribution Form. To obtain a form, go to Colleague Connect (https://mmcglobal.sharepoint.com/sites/Home). Select Pay & Benefits, and click My Pay & Benefits, select Transamerica under Savings & Financial Planning or call HR Services at +1 866 374 2662. Your Rollover Contribution Form will be reviewed for approval by the Plan Administrator's designee, and you will be required to provide the supporting documentation specified on the form (See "Required Documentation").
The Plan accepts incoming rollovers via check or wire transfer, as follows:
Rollovers by Check: The distributing plan or Conduit IRA may issue a check payable to Transamerica Retirement Solutions f/b/o [your name], which is known as a direct trustee-to-trustee rollover. While it benefits you to deliver that check to the Plan as soon as possible so those assets are invested, there is no strict time limit. However, if the distributing plan or Conduit IRA issues a check payable to you, you must provide a check made payable to Transamerica Retirement Solutions f/b/o [your name], within 60 days from the date of the check issued by the distributing Plan or Conduit IRA.
- Rollovers by Wire Transfer: The distributing plan or Conduit IRA custodian may wire transfer the funds to Transamerica by following the instructions on the Rollover Contribution Form.
The Plan only accepts checks or wire transfers as rollover contributions. The Plan does not accept shares of stock or mutual funds.
The form and check or wire transfer can be submitted on a daily basis. Approved rollovers are processed on a daily basis. A written confirmation generally will be mailed within two business days of processing.
Investing a Rollover
You will be asked to select your investments when you roll over your contributions on the Rollover Contribution Form. As part of any incoming rollover request, in one or more of the funds currently offered under the Plan. See "Investing Your Account Balance." If you do not provide any investment direction elections, your rollover contribution will be invested 100% in one of the BlackRock LifePath Index Funds (the BlackRock LifePath Index Fund that most closely matches your retirement year—based on the Plan's normal retirement age of 65) automatically. You may transfer or reallocate your account balance to new funds at any time. Remember, under the Plan, you are responsible for the gains and losses resulting from your selection of these funds.
As part of any incoming rollover request, you must include one of the following documents as outlined on the Rollover Contribution Form:
- Distribution Statement from your former employer's plan or your conduit Individual Retirement Account (IRA)
- Advise stub accompanying the rollover check from your former employer's plan
- Participant Statement for the prior quarter from your former employer's plan
In addition, when rolling over Roth contributions and earnings from another 401(k), section 403(b) or governmental section 457(b) plan, be sure to include a statement or letter from your prior employer or trustee that includes all the necessary information relating to your Roth contributions and earnings, as outlined on the Rollover Contribution Form.
If any of the information is missing from any required statement or letter, or if any required document is not provided, the funds will be returned to your prior employer or trustee after ten (10) business days from the date Transamerica received the form.
Borrowing from a Rollover
As an active employee, you may be eligible for a loan from your rollover account. You may also be eligible for a withdrawal from your rollover account.